CoreMMIS stabilization: Day 22 Update

CoreMMIS stabilization:
Day 22 Update

The Indiana Health Coverage Programs (IHCP) is in week four of implementation of the CoreMMIS and the Provider Healthcare Portal (Portal). The Indiana Family and Social Services Administration (FSSA) and Hewlett Packard Enterprise (HPE) have made progress in stabilizing the new system, but some performance issues continue. It is our intention to resolve issues as quickly as possible. We also intend to keep the provider community aware of problems that have been identified and the progress being made to resolve them.

Please see the following synopsis for Day 22 of the rollout:

Eligibility verification

  • Issue: When verifying eligibility in the Portal, providers are unclear what is meant when "Medical Review Team" (MRT), "PASRR Mental Illness (PASMI)", or "PASRR Individuals with Intellectual Disabilities (PASMR)" displays under "Coverage."
  • Response: To clarify, the MRT, PASMI, and PASMR coverage categories are used to indicate that the individual is being evaluated for IHCP eligibility or for a diagnosis of service needs. The description provided in the Portal - step two of the verification process - provides a brief explanation of the services associated with this coverage category. Entities enrolled to conduct assessments and evaluations can bill only specific procedure codes related to the assessment process for these individuals. The member is not eligible for other services under that coverage category.
  • Issue: IHCP eligibility information is up-to-date in CoreMMIS. Eligibility verification through the Portal and the interactive voice response (IVR) provides current eligibility information. Eligibility information in the managed care entity (MCE) portals may not yet match eligibility information in CoreMMIS.
  • Response: The plans continue to update their portals, so that they are up-to-date with current eligibility information, as well as primary medical provider (PMP) assignments and MCE delivery system information. Hoosier Healthwise and Hoosier Care Connect eligibility information is up-to-date. Plans are working to bring Healthy Indiana Plan (HIP) eligibility information current. Watch for updates daily.

Claims transactions

  • Issue: Home health providers can bill Current Procedural Terminology (CPT) code 99600 - Home visit nonspecific with modifier TE if a licensed practical nurse (LPN) delivers the service or with modifier TD if a registered nurse (RN) delivers the service. Home health claims for CPT code 99600 are denying in CoreMMIS when the claim includes either the TD modifier or the TE modifier BUT the prior authorization (PA) indicates both the TD and TE modifiers.
  • Response: In CoreMMIS, the PA request must match the service delivered and billed. In this instance, for example, if the claim indicates modifier TD, and the PA indicates both TD and TE, the claim will deny. As an interim solution, effective March 6, 2017, a mass update has been made to remove the TE modifier from all PA requests to Cooperative Managed Care Services (CMCS) for CPT code 99600 that included both modifiers. Beginning March 7, 2017, providers may resubmit affected claims for reprocessing. Moving forward, providers should include only the TD modifier on all PA requests for CPT code 99600. If modifier TD is on the PA, claims with either the TD or the TE modifier will be able to adjudicate properly. This is not a change in existing PA guidance; see the Home Health Services provider reference module. Watch for an IHCP publication clarifying this guidance.

Prior authorization

  • Issue: Mental health providers attempting to retrieve certain Medicaid Rehabilitation Option (MRO) prior authorization (PA) files from the file exchange are unable to do so. The missing files are for February 9, February 13, February 14, February 23, and February 27, 2017.
  • Response: The files are available for providers to retrieve. The file names include the original file date for ease of locating them. Providers are encouraged to use the Provider Healthcare Portal as an available workaround to view prior authorizations for members. For further information on how to use the MRO provider functions on the new Portal, please see IHCP provider bulletin BT201703, dated January 12, 2017.
  • Issue: Certain MRO prior authorization requests were denying. MRO prior authorization files received from the Department of Mental Health and Addiction that have been processed in CoreMMIS for eligible MRO members may have resulted in an inappropriate denial of prior authorization of services based on the members' level of need (LON).
  • Response: The members affected by this issue are being identified and the authorization files will be reprocessed to correctly create the necessary prior authorizations to support appropriate claim adjudication. Please monitor future publications for a date when this issue will be corrected.
  • Issue: CMCS has received and rejected numerous prior authorization (PA) requests for members enrolled with an MCE.
  • Response: Providers must complete a two-step process when verifying eligibility. The first eligibility screen identifies the programs for which the member is eligible; clicking on a program link will identify the member's benefits and whether the member is assigned to an MCE. If assigned, PA requests for that member must be sent to the MCE, rather than to CMCS. (Note: When the Portal displays "Full Medicaid" as a member's coverage, it does not mean the member is necessarily in the fee-for-service delivery system. Some members with "Full Medicaid" coverage may be enrolled in Hoosier Care Connect, and therefore, assigned to an MCE.)

The FSSA and HPE continue to monitor the system to stabilize its performance. We appreciate the patience and help of the provider community in making that happen. Please continue to contact us at 1-800-457-4584 or by email at incoremmis2015im@hpe.com. Watch for broadcast messages about progress posted to the Portal and interactive voice response, as well as regular new alerts posted to indianamedicaid.com.