Registering for the EHR Program

Before you register with Indiana's Medicaid EHR Incentive Program, take the following steps:

  • Verify that the provider you are trying to register has been actively enrolled with the Indiana Health Coverage Programs (IHCP) for at least the past 90 days.
  • Verify that you are potentially eligible for the EHR Incentive Program - See the EHR Eligibility page at cms.gov to answer a few questions to determine your potential eligibility for the EHR Incentive Program.
  • Make sure you have a certified EHR system − Check the Certified Health IT [Information Technology] Product List (CHPL) for the authoritative, comprehensive list of Complete EHRs and EHR Modules that have been tested and certified under the Temporary Certification Program on the Office of the National Coordinator (ONC) for Health IT website at hhs.gov > Recovery.
  • Update or verify your Provider Enrollment, Chain, and Ownership System (PECOS) information via the CMS website at cms.gov (Medicare > Medicare Provider-Supplier Enrollment > Internet Based PECOS > Access to internet Based PECOS).
  • Enroll in the Provider Healthcare Portal (Portal) if you have not already done so. Indiana's EHR Registration and Attestation portal is available to providers from within the Portal, so make sure you can access this important tool. You can contact the Portal team via telephone at 1-800-457-4584; or via email at INXIXElectronicSolution@hpe.com.
  • Make sure the information you have on file with the National Plan & Provider Enumeration System (NPPES) on the CMS website and with the IHCP is correct and consistent.
    • For registration, the CMS uses the information you have on file with the NPPES, including your National Provider Identifier (NPI) and tax identification number. When you register with Indiana's EHR Incentive Program, the CMS information must match information on file with the IHCP.
    • Update your National Plan & Provider Enumeration System (NPPES) information on the CMS website.
    • Update your provider profile through the Portal on this website, or by contacting Hewlett Packard Enterprise Provider Enrollment at 1-800-457-4584.

When you are ready to register, take the following steps:

  • Your registration and attestation with the CMS for the Medicaid EHR Incentive Program needs to be completed before you attempt to register with Indiana's Medicaid EHR Incentive Program. On May 2, 2011, the CMS added Indiana to the list of available states. To register, visit the CMS EHR Incentive Programs web page at the CMS website.
  • Review the most recent update of the Electronic Health Records EHR Medical Assistance Provider Incentive Repository (MAPIR) User Guide:
    • Electronic Health Record Incentive Program User Guide For Eligible Hospitals for the IHCP (October 5, 2015, effective for Indiana July 11, 2016)
    • Electronic Health Record Incentive Program User Guides for Eligible Professionals (EPs) for the IHCP are separate documents specific to the task and Program Year (PY) for which you are attesting:
      • Part 1 - For all EPs attesting for PY2015 and PY2016: getting started, confirming registration and attestation (R&A), contact information, eligibility, and patient volumes
      • Part 2A (PY2015) - Only for EPs attesting for PY2015: attestation phase, meaningful use (MU) general requirements, MU objectives, and Clinical Quality Measures (CQMs)
      • Part 2B (PY2016) - Only for EPs attesting for PY2016: attestation phase, MU general requirements, MU objectives, and CQMs
      • Part 3 - For all EPs attesting for PY2015 and PY2016: review application, questionnaire, file uploads, required and recommended documentation, submission, post-submission activities, statuses, review, and adjustment
      • Part 4 - For all EPs attesting for PY2015 and PY2016: additional user information and appendices