Indiana medicaid Electronic Health Records (EHR) Incentive Program

Since May 2, 2011, the state of Indiana has participated in the federal EHR Incentive Program, funded through the Centers for Medicare & Medicaid Services (CMS). The American Recovery and Reinvestment Act of 2009 authorizes the CMS to provide incentives for eligible professionals (EPs) and eligible hospitals (EHs) as practices and hospitals adopt, implement, upgrade, or demonstrate meaningful use (MU) of certified EHR technology (CEHRT) (see EHR Incentive Programs on the CMS website at cms.gov).

The implementation of the EHR initiative is a major cornerstone in improving providers' access to health information, coordination of care, and health outcomes for Indiana Health Coverage Programs (IHCP) members. In the first year, providers can receive incentive payments for adopting, implementing, or upgrading EHR technology. Providers must demonstrate meaningful use in following years to receive incentive payments.

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EHR NEWS AND ANNOUNCEMENTS

Purdue Healthcare Advisors provide EHR meaningful use support

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Purdue Healthcare Advisors at Purdue University continues its work in guiding Medicaid-eligible, Indiana healthcare providers toward the meaningful use (MU) standards associated with electronic health records (EHR) systems. Providers eligible to benefit from this assistance practice in:

  • Small groups and independent practices
  • Federally Qualified Health Clinics (FQHCs)
  • Community health clinics (CHCs)
  • Rural health clinics (RHCs)

These providers must be eligible for Medicaid meaningful use incentives. Through a combination of remote and on-site services, Purdue Healthcare Advisors guides ambulatory organizations that have not yet attested to Stage 1 MU, as well as organizations eligible for Stage 2 incentives.

To see if you qualify for no-cost technical assistance* in achieving the meaningful use objectives, visit the FSSA Meaningful Use Assistance page at the Purdue Healthcare Advisors website.

  • For information about registering or attesting to meaningful use through Indiana's portal, Medical Assistance Provider Incentive Repository (MAPIR), please contact the Indiana Medicaid EHR Incentive Program Help Desk at 855-856-9563 or MedicaidHealthIT@fssa.in.gov.
  • For information about the meaningful use rule or questions related to meeting meaningful use objectives, please contact Purdue Healthcare Advisors at 844-PHA-INMU (844-742-4668) or INMedicaidMUHelp@pha.purdue.edu.

* Funding provided by the Centers for Medicare & Medicaid Services and administered by the Indiana Family and Social Services Administration

EHR Program Year 2014 grace period extended through April 30, 2015, for providers using CEHRT flexibility

The Program Year 2014 grace period for eligible hospitals (EHs) and eligible professionals (EPs) has been extended, due to the time needed to upgrade the Medical Assistance Provider Incentive Repository (MAPIR) to accept the Final Rule on flexibility changes for Certified Electronic Health Record Technology (CEHRT). If you qualify to attest using this CEHRT flexibility, you are able to submit your attestation in MAPIR beginning April 1, 2015, through April 30, 2015. Please see the Final Rule guidance on CEHRT Flexibility on the Centers for Medicare & Medicaid Services (CMS) website at cms.gov for details. This extended deadline applies to all providers in Program Year 2014, regardless of their eligibility to use the Final Rule. If you have questions, please contact the Indiana Medicaid EHR Incentive Program Customer Service at 1-855-856-9563, or email MedicaidHealthIT@fssa.in.gov.

New CMS Rule allows flexibility in certified EHR technology for 2014

In August 2014, the Centers for Medicare & Medicaid Services (CMS) released a Final Rule that grants flexibility to providers that are unable to fully implement 2014 Edition certified electronic health record technology (CEHRT) for an EHR reporting period in 2014 due to delays in CEHRT availability. The new CMS rule changes the meaningful use time line and the requirements of CEHRT to allow more flexibility in how eligible hospitals and eligible professionals use CEHRT to meet meaningful use requirements for the 2014 reporting period. The rule also sets the requirements for reporting on meaningful use objectives and measures, as well as clinical quality measure (CQM) reporting for providers that use one of the CEHRT options finalized in this rule for their EHR reporting period in 2014.

The Indiana Health Coverage Programs (IHCP) is now updating the Medical Assistance Provider Incentive Repository (MAPIR) system to accommodate these new provisions. If providers wish to attest using the flexibility offered, they must wait until the MAPIR system upgrades are complete. The IHCP anticipates that all system updates will be complete by March 31, 2015.

To view all the program changes in the Final Rule, visit the CMS EHR Incentive Program web page at cms.gov. For updates and information related to Program Year 2014 attestations and deadlines, watch IHCP publications and this web page. If you have questions, contact the Indiana Medicaid EHR Incentive Program Help Desk toll-free at 1-855-856-9563 or at MedicaidHealthIT@fssa.in.gov.

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Program Deadlines

The Indiana deadline for eligible professionals (EPs) to attest for any Electronic Health Records (EHR) Incentive Payment Program Year is the last day of the calendar year. A 60-day grace period is allowed following the last day of the calendar year. For example, the last day to attest for Program Year 2014 is December 31, 2014, with the 60-day grace period extending the submission date for EPs' attestations to no later than February 28, 2015.

The deadline for eligible hospitals (EHs) to attest for any EHR Incentive Payment Program Year is the last day of the federal fiscal year (FFY). A 60-day grace period is allowed following the last day of the FFY. For example, the last day for EHs to attest for Program Year 2014 was September 30, 2014, with the 60-day grace period extending the date for EHs' attestation submission to no later than November 30, 2014.

Interactive Presentation of Indiana's Meaningful Use Data Is Available

Indiana providers continue to make progress toward meaningful use of electronic health records technology. An Indiana-specific, web-based presentation of that progress has been developed using openly available Indiana Medicare and Medicaid MU attestation data. The presentation provides an overview of EHR adoption and MU progression in our state. This tool helps stakeholders access the latest information in an interactive, easy-to-leverage, graphic format. You can filter this data several ways, including by:

  • Dollars received
  • Bed count
  • Participation in Medicaid versus Medicare or both
  • And more!

For a visual presentation of Indiana's progress, please see the Indiana Meaningful Use Interactive Report, hosted by Social Health Insights at in.muprogress.com.

More information